Job Description


The AP Specialist performs a variety of general AP duties and supports the accounting team.  This position ensures the accuracy and timeliness of the accounting data and observes confidentiality in all matters.



  • Enter, code and process invoices in a timely manner
  • Reconcile vendor statements and research discrepancies and irregularities
  • Maintain neat and organized files: vendor, insurance, assets
  • Data entry, clerical, filing, process incoming and outgoing mail
  • Maintain positive vendor relationships
  • Explain billing invoices and accounting policies to staff and vendors
  • Special projects as assigned

Experience and Education Required:

  • Prior accounting or bookkeeping experience preferred; 3+ years a plus
  • Office experience preferred; comfortable with professional office environment and equipment
  • High School Diploma or its equivalent is required; higher education a plus

Skills Required:

  • Ability to handle confidential information in a discreet and professional manner
  • Strong attention to detail, accuracy is imperative
  • Excellent organizational, interpersonal and customer service skills
  • Able to handle multiple tasks in a face-paced environment
  • Must be dependable, responsible, self-managed and follow through with minimum direction
  • Must demonstrate sound judgment and ability to prioritize
  • Work well with others, be an effective team member
  • Proficient with computers; Microsoft Office a plus, experience with automated accounting systems a plus

Working Conditions:

This position is located in an office environment and will be required to sit for long periods of time working on a computer.