Job Description

 

Position Title: Administrative Assistant

Department: Human Resources

Report To: HR Director

Exempt/Nonexempt: Non-Exempt

Location: Scottsdale, AZ

Description:

The Administrative Assistant is responsible for the administrative support of day-to-day human resource operations and department.  The ideal candidate will have a fundamental knowledge of the various HR functions and have the desire to work with a highly effective and proactive team. 

Responsibilities:

  • Prepare new hire folders by company and keep stock on hand.
  • Create employee ID badges and maintain access controls.
  • Support the recruiting function by posting jobs, submitting background and drug tests and tracking progress.
  • Respond to employee inquiries and direct to appropriate party as needed.
  • Update employee forms and job descriptions as needed following standard formatting practices.
  • Maintain employee personnel files.
  • Maintain and coordinate employee meetings, trainings and engagement events.
  • Maintain company organization charts.
  • Coordinate travel for candidates and other employees.
  • Provide clerical and operational support to human resource staff as needed such as filing, supply orders, and receive/track invoices.
  • Perform other related duties as required and assigned.

 

Experience and Education Required:

  • Bachelor’s degree or current college coursework towards a related degree.
  • At least 1-3 years of experience in an administrative role
  • Previous experience in an office environment using standard office equipment
  • Supportive team player, and strong drive to create a positive work environment
  • Excellent organizational and documentation skills

 

Skills Required:

  • A professional, positive and flexible attitude
  • Excellent organizational and prioritization skills
  • Ability to act with diplomacy and tact and demonstrate active listening skills
  • Exhibit excellent dependability and ability to maintain confidentiality

 

Working Conditions:

This position primarily works in an office environment.  Must be able to sit and stand for long periods of time.